PERSONAL INFORMATION

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About the handling of personal information
and specific personal information, etc.

Adacotech Incorporated (hereinafter referred to as "Company") announces its handling of personal information, individual numbers, and specific personal information (hereinafter, the individual numbers and specific personal information shall be referred to as "Specific Personal Information, etc.") as follows.

1. Purpose of Use of Personal Information Handled by the Company

The Company will acquire personal information by lawful and fair means and use the same to the extent necessary to accomplish the following purposes.
If the personal information is used for any purpose other than those purposes, the purpose of use will be clarified and prior consent from the principal will be obtained:

  1. (1) To provide guidance and contact related to proposals, services, seminars, etc. related to the products and services handled by the Company;
  2. (2) To execute contracts with customers and exercise rights and perform obligations under laws and regulations, etc.;
  3. (3) To handle other affairs concerning transactions with customers and business partners;
  4. (4) To conduct paperwork such as guidance on recruitment, acceptance and selection of recruitment applications, liaison, etc., and to manage employment after joining the Company;
  5. (5) To manage personnel and labor affairs, social insurance, welfare, ensuring security, etc. of employees and retirees (hereinafter referred to as "Retired Employees, etc.") of the Company;
  6. (6) To use as statistical information that does not identify individuals for improving the Company’s services or developing new services;
  7. (7) To respond to inquiries, requests, complaints, etc.; and
  8. (8) To conduct various events, campaigns, and responding to inquiries, and to contact related parties.

2. Purpose of Use of Specific Personal Information, etc. Handled by the Company

The Company will acquire the Specific Personal Information, etc. by lawful and fair means and use the same only to the extent necessary to handle the following affairs related to the individual numbers. We will not use the personal information for any purpose other than the performance of these affairs even with the consent of the principal, except in cases where it is permitted by laws and regulations as an exception:

  1. (1) To prepare payment records for remuneration/fees, etc. under the Income Tax Act;
  2. (2) To prepare payment records for dividends and distribution of surplus, etc. with respect to shareholders, etc. of the Company under the Income Tax Act;
  3. (3) To perform various procedures concerning the employees of the Company (including their dependents) with regard to taxation, social insurance, pension, shareholders association and share acquisition rights of the parent company pursuant to laws and regulations (details will be separately specified within the Company.);

3. Matters concerning Retained Personal Data Handled by the Company

  1. (1) Purpose of Use of Retained Personal Data Handled by the Company (note)

The purposes of use of Retained Personal Data handled by the Company are as described in 1 and 2 above.
(Note) Retained Personal Data
Retained Personal Data means the personal data that the Company has the authority to disclose, correct, add or delete the contents of, discontinue its use of, erase, and discontinue its provision to a third party as requested by the principal or the agent of the principal, excluding the following:

  1. (i)Personal data that is likely to harm the public interest or other interests if its existence or nonexistence becomes apparent; and
  2. (ii)Personal data that is to be erased within six (6) months.
  1. (2) Procedures for Requests, etc. for Disclosure, etc.
  1. (i)Method of Receiving Requests for Disclosure, etc.

If the principal or the agent of the principal makes a request for notification of the purpose of use, disclosure, correction, addition, deletion, discontinuance of use, erasure, discontinuance of provision to a third party of the Retained Personal Data handled by the Company (hereinafter collectively referred to as "Disclosure, etc."), such request will be received when, as described below, the principal or the agent of the principal enters the prescribed matters in the Request for Disclosure, etc. of Retained Personal Data prescribed by the Company and sends the same to the following address by post after attaching the identity verification documents and enclosing a postal money order with fixed amount whose amount is equivalent to the fee, etc. As the Company has no authority for the Disclosure, etc. of the personal information related to the entrusted business, please contact the entruster directly.

[Address]
Adacotech Incorporated
BEAKER 312, 3-12-10 Nihonbashiningyocho, Chuo-ku, Tokyo, Japan
103-0013

[Necessary Documents]

  • Request for Disclosure, etc. of Retained Personal Data
  • Identity verification documents (please refer to "Identity Verification Documents" below.)
  • Postal money order with fixed amount whose amount is equivalent to the fee, etc.

Identity Verification Documents

With regard to the request for Disclosure, etc. of Retained Personal Data handled by the Company, the Company will verify the identity of the person by confirming copies of the following identity verification documents (one document in the case of identity verification documents referred to in (i) and two documents in the case of identity verification documents referred to in (ii)).

  1. (i)Identity verification document with photo issued by government offices such as a driver’s license card, passport, residence card, special permanent resident certificate, individual number card (only the face without individual number), etc.
  2. (ii)Identity verification document without photo issued by a public office such as health insurance certificate, pension book, etc.

In the case of request for Disclosure, etc. by the agent, we will confirm the following documents in addition to the above documents:

  1. (i)Documents to confirm the authority of representation

a. In the case of legal representative

  • (a)In the case of minors
    Abstract of principal’s family register or copy of principal’s insurance card on which dependents are described
  • (b)In the case of adult ward
    Certificate of registered matters as prescribed in Article 10 of the Act on Guardianship Registration, etc.

b. In the case of agent

Power of attorney stamped with a registered seal and seal registration certificate of the principal

  1. (ii)Identity verification documents to verify the identity of the agent
    A copy of identity verification document of the agent (in compliance with the case of principal)
  1. (ii)Method of Reply to a Request, etc. for Disclosure, etc.
    We will reply by sending a "Notice of Determination on Disclosure, etc. of Retained Personal Data" to the requesting principal or agent of the principal.
  2. (iii)Fees Required for Disclosure, etc.
    <Notification or Disclosure of Purposes of Use>
    Please pay one thousand (1,000) yen as a fee (including shipping cost and consumption tax, etc.). Please send a postal money order with fixed amount (one thousand (1,000) yen) together with the necessary documents for requesting, etc. the Disclosure, etc.
  3. (iv)Reasons for Not Accepting Requests

    We may not accept your request in the following cases. In that case, we will notify you by the "Notice of Determination on Non-Disclosure, etc. of Retained Personal Data" stating the reason.
    Even in the case where we are unable to accept your request, we will also charge you a prescribed fee:

  • If the identity cannot be verified such as when the address described in the Request for Disclosure, etc. of Retained Personal Data, the address described in the documents for identity verification, or the registered address of the Company do not match;
  • If the authority of representation cannot be confirmed in the case of request from the agent;
  • If the Request for Disclosure, etc. of Retained Personal Data is inadequate;
  • If the subject of the request, etc. does not fall under the "Retained Personal Data"; or
  • Other cases stipulated by laws and regulations.
  1. (3) Contact Point for Complaints

Please refer to the "Consultation Desk for Retained Personal Data and Specific Personal Information, etc." in the "Personal Information and Specific Personal Information, etc. Protection Policy."

JP / EN
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